Comprehensive software
One solution that manages every part of the operation from A to Z — client management, financial tracking and asset oversight — built to suit small, medium and large organisations alike.
NDIS operations platform
Streamline workflow,maximise results.
With WhizPro, managing your organisation’s daily operations has never been easier. One all-in-one platform streamlines processes, reduces paperwork, and frees you to focus on delivering exceptional care — rostering, participant records, NDIS claiming, staff compliance and payroll on one set of data.
Free trial · Cancel any time · Data hosted in Australia
Week roster
6–10 Oct · Northside team
Mon
Tue
Wed
Thu
Fri
ACAmara ChenSupport Worker
07:00
R. Whitmore
1:1
07:00
R. Whitmore
1:1
14:00
D. Alvarez
1:1
MPMikayla PatelSupport Worker
09:00
Kestrel House
1:3
09:00
Kestrel House
1:3
09:00
Kestrel House
1:3
JOJoel OkaforTeam Leader
15:00
D. Alvarez
1:1
06:30
Kestrel House
Sleepover
?Open shiftOffered to 6 staff
14:00
D. Alvarez
Unfilled
Inside the platform
The whole organisation on one screen
Revenue, unpaid invoices, headcount and the compliance that is about to lapse — the dashboard opens on what needs a decision today, and every module behind it is working from the same records.
- One set of data
- A shift rostered in the morning is the invoice line, the timesheet and the claim by that night — nothing is entered twice.
- Only what the role allows
- Every module, screen and action is permissioned, so a coordinator, a payroll officer and a director each see their own dashboard.
- Current, not last week
- Check-ins, notes and incidents arrive from the field through the mobile app, so the numbers here are today’s.
Why WhizPro
Grow the business and give better care, on the same platform
An all-in-one solution that brings client management, financial tracking and asset oversight together — so operations are streamlined and growth is driven from one unified platform rather than five disconnected ones.
Empowering impact
Software that lets organisations of any size streamline their operations, lift productivity and achieve sustainable growth by managing the whole of the business rather than a slice of it.
Excellence in service
Reliable, easy-to-use tools held to a high standard of quality and performance, so you can go on providing the best possible care and support to the people who need it most.
Solutions
Comprehensive solutions for every need
WhizPro covers the service types the disability and nonprofit sectors actually run — from community access and support coordination to allied health, plan management, supported independent living and respite. Same platform underneath; what changes is the part of the record that matters to you.
The platform
Built for the way disability care actually runs
Not a generic ERP with a care-sector coat of paint. Every module knows what a support item is, what a plan budget is, and what happens when a worker calls in sick at 6am.
Rostering & scheduling
Build rosters against funded hours, not guesswork. Overlaps are blocked before they reach a payslip.
- Open shifts offered to available, qualified staff
- Recurring rosters, group activities and SIL houses
- Public holidays, sleepovers and broken-shift pay
- Overtime alerts before the week is approved
NDIS claiming
Delivered supports price themselves against the current catalogue and leave as a bulk upload.
- Full support-item catalogue, kept current
- Plan budgets tracked per support category
- Bulk payment request files
- Service agreements signed online
Participants
Care plans, goals, funding, documents and progress notes in one file.
- Care plans & goals
- Incident reporting
- Case notes and tasks
People & compliance
Staff records with the expiries that keep an audit painless.
- Screening & licence expiry
- Qualifications
- Leave and availability
Finance
Invoicing, payments and a general ledger that balances to the roster.
- Invoices & payments
- Expenses
- Xero integration
Assets & documents
Vehicles, equipment and every document with a date on it.
- Vehicle & equipment registers
- Document expiry alerts
- Audit trail
One record, end to end
The participant journey, without the double entry
Most providers run this on four systems and a shared drive. Every hand-off below is a place where hours get lost, claims get rejected, and someone stays late reconciling.
- 01
Referral arrives
Log the enquiry, record consent, and capture the plan details before anyone touches a roster.
Referral → Consent sent - 02
Participant onboarded
Service agreement signed digitally, funding allocated across support categories, care plan and goals set.
Service agreement - 03
Supports rostered
Build the roster against the participant’s funded hours. Unfilled shifts go out to qualified, available staff automatically.
Week roster - 04
Shifts delivered
Support workers clock on from the field with location capture, write progress notes, and flag incidents on the spot.
WhizPro Express - 05
Claimed and paid
Delivered shifts price themselves against the NDIS support catalogue, then flow into a bulk claim and into payroll.
01_011_0107_1_1
WhizPro Express
The half of your team that never sits at a desk
Support workers get a phone app, not a login to your admin system. What they record in the field is the same record your coordinators and finance team work from — no timesheet to transcribe on Monday.
- Clock on
- Location captured at the door, not from the car park an hour later.
- Progress notes
- Written against the participant’s goals while the shift is fresh.
- Incidents
- Reported on the spot and escalated to the on-call coordinator.
- Availability
- Set once; open shifts only reach workers who can actually take them.
Why choose us
Empowering your success with smarter software
We understand the challenges organisations in the disability and nonprofit sectors face, because the platform was built alongside them. Here is why providers choose WhizPro.
All-in-one platform
Consolidate the management tasks that are currently spread across four systems and a shared drive into one place — saving time and removing a great deal of complexity.
Quick for your team to pick up
An intuitive interface that keeps the learning curve short, so coordinators and support workers are productive in days rather than after a training programme.
Save time, reduce paperwork
Automate the routine work — rosters, pricing, claims, timesheets — and cut the admin load so your people can spend the hours on client care instead.
Scales as you grow
Flexible per-user plans that support organisations of every size, from a first coordinator through to a multi-branch provider, without a migration in between.
Better client care
Less time spent on administration means more time delivering quality services — and a participant record complete enough to make good decisions from.
Comprehensive support
Dedicated assistance, onboarding help and ongoing training from people who understand the scheme, available whenever you need them.
Business scale
Built for community care organisations at every stage
Integrated NDIS software and cloud technology that streamline your processes from beginning to end. WhizPro serves organisations of all sizes, with plans that adapt as the business grows rather than forcing a move when it does.
Startup
Get going quickly with the essentials — rostering, participant records and claiming — so admin stays small while you build the client base.
See the plansSmall & micro business
Turn on the parts you need and leave the rest. Finance, compliance and the mobile app come across when you are ready for them, not before.
See the plansMedium enterprise
Coordinate a larger workforce with availability, open shifts and overtime alerts, and keep claiming accurate as the volume of supports climbs.
See the plansMulti-branch
Run several locations or SIL houses from one platform, with consistent reporting and a single audit trail across the whole organisation.
See the plansIn every plan
- Centralised management
- Staff schedules, rosters and daily operations from a single platform.
- Time-saving tools
- Repetitive work automated and workflows streamlined end to end.
- Enhanced communication
- Messaging and notifications built in, so coordination stops living in SMS.
- Real-time updates
- Live data from the field, so decisions are made on what is true now.
- User-friendly interface
- An intuitive design that all staff adopt quickly, office and field alike.
- Customisable features
- Roles, permissions and settings shaped to how your organisation works.
- Improved efficiency
- Fewer errors and more throughput across every department.
- Secure access
- Data held in Australia, isolated per organisation, and fully audited.
Testimonials
Client feedback & reviews
WhizPro has transformed how we manage our daily operations. The platform’s intuitive design and comprehensive features have streamlined our processes, allowing us to focus more on delivering quality care to our clients. It’s a game-changer for our organisation!
Since adopting WhizPro, we’ve seen a significant reduction in paperwork and administrative tasks. The platform has brought all our services into one place, making it easier to coordinate care and track progress. It’s truly enhanced our efficiency and effectiveness.
WhizPro has allowed us to better manage our different services. From rostering staff to monitoring client outcomes, everything is now centralised and easy to access. It’s made a noticeable difference in the quality of care we provide.
Pricing
Simple pricing, per user
Pay for the people who use it. Every plan includes the mobile app, unlimited participants and your full support catalogue, with a 7-day free trial — you are charged when it ends, not before.
Prices exclude GST (10%). Minimum 3 users.
Plans are not loading right now. Continue to sign up and you will see the current pricing there.
Questions providers ask us first
Do we have to move everything across at once?
No. Most providers start with rostering and participant records, then bring finance and claiming over at the end of a billing period. Your plan controls which modules are switched on, and it can change at any time.
Is our participant data held in Australia?
Yes. All data is stored in Australian infrastructure, and each organisation’s records are isolated from every other organisation on the platform. Every change is written to an audit trail you can search.
How does NDIS claiming work?
Delivered shifts are priced against the current support catalogue, including the ratio and time-of-day loadings. You review the batch, then export a bulk payment request for the myplace provider portal.
What happens when the trial ends?
We ask for card details at sign-up so there is no interruption, but nothing is charged until the trial ends. Cancel before then and you are not billed at all.
Can support workers use it without a WhizPro login?
Support workers get the WhizPro Express app with their own account, scoped to their shifts, their participants and their own records. They never see the admin system.
Do you integrate with our accounting system?
Xero is supported directly on the Enterprise plan. Invoices, payments and expenses sync both ways, so your accountant keeps working where they already work.
Set your organisation up this afternoon
Choose a plan, add your details, and invite your team. Your trial starts the moment your admin account is active — no sales call, no implementation quote.